Meetings & Calendar Settings (Venture OS)

See your upcoming and past meetings, join or cancel them, and set how others book time with you: weekly hours, an external booking link or Google Calendar.

What it is

Venture OS schedules meetings between founders, innovation center teams, mentors, experts and investors. Two pages manage this. Open both from your profile menu (top right):

  • My Meetings: every meeting you are part of.
  • Calendar Settings: how other people book time with you.

Meeting types

Interview, Committee Interview, Board Review, Mentorship Session, Expert Review Session, Investor Pitch, Workshop and Office Hours.

My Meetings

Meetings are split into Upcoming and Past & cancelled. Each card shows the meeting type, status, the other party, the time and the duration.

| Status | Meaning | |---|---| | Awaiting booking | You've been invited, but no time is picked yet | | Pending | Created, not yet confirmed | | Confirmed | Time is set | | Completed / Cancelled | Moved to Past & cancelled |

A meeting also moves to Past once its scheduled time is more than an hour ago.

Actions:

  • Join: opens the meeting link (confirmed meetings with a link only).
  • Add to Calendar: downloads an .ics file for Outlook, Apple or Google Calendar.
  • Cancel: available while a meeting is pending, awaiting booking or confirmed. You'll be asked to confirm, and the other participants are notified.

Calendar Settings

1. Availability method. Choose one:

| Method | How booking works | |---|---| | Set my weekly availability | People pick a slot from your weekly hours | | Use external booking link | People are sent to your Cal.com, Calendly or other booking page. Paste the full link | | Connect Google Calendar | Your weekly hours still apply, and busy times in Google Calendar are automatically blocked. Click Connect Google Calendar first; you can Disconnect at any time |

Pick your Timezone (Gulf timezones are listed first; the default is Asia/Dubai), then Save method.

2. Weekly schedule (weekly availability and Google methods only). Switch each day on or off and set the start and end times. The default is Monday–Friday, 09:00–17:00. Click Save schedule.

If you use weekly availability, keep at least one day switched on. With every day off, Venture OS treats you as always available when it looks for a time that suits all attendees.

3. Upcoming meetings. A quick list of your pending, awaiting-booking and confirmed meetings.

How slots are offered

When a meeting needs several people, Venture OS only offers times when all of them are free, based on each person's weekly hours and existing meetings. Each meeting type also sets its own duration, a buffer between meetings, and minimum notice. For example, an Interview is 45 minutes and needs 48 hours' notice by default.

Tip

Set your timezone and hours before you apply to a program. Interview invites can then offer sensible slots straight away.

Open My Meetings · Open Calendar Settings